Sourcing & Procurement Specialist-8100

Staff Position Description
Position Title:
Sourcing and Procurement Specialist
Position Code:
SPSpec-8100
Department:
Materials Management
Safety Sensitive:
Yes
Reports to:
Director of Materials Management
Exempt Status:
Yes
Position Purpose:
All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision to be among the kindest, highest quality health systems in the country.
Under the direction of the Director of Materials Management, interacts with internal and external customers, and vendors to facilitate supply expense savings, contract compliance, and quality patient care.
Key Responsibilities
[List of material responsibilities and essentials duties which must be completed in achieving the objectives of the position]
· Reviews and recommends changes to contract offerings from our GPO or vendors.
· Tracks monthly usage and next Captis tier opportunity for value , and manages expiring contracts/communications to stakeholders, including tracking noncompliance.
· Completes/verifies Captis Spend Verification and Contract Planning Forms.
· Contributes to the Monthly Opportunity Report for senior leadership, noting new contract value/tier change/or new opportunities.
· Submits, verifies Cohort 9 (Captis) requests for monthly ballot, participates in team calls, projects.
· Negotiates/redlines KHI local contracts by request, including, but not limited to, service, equipment, equipment usage, consumables, consignment and amendments, addendums.
· Reviews and submits all Electronic Letter of Commitments (ELOCs) for Captis and Vizient national contracts.
· Manages the resale/negotiates of KHI excess inventory.
· Provided recommendations to Director of Materials Management for new product and vendor relations policies.
· Provides analysis and research for on-the-fly products (pertaining to contracting and outside of contracting).
· Builds strong relationships with key stakeholders and vendors to increase value, partnership, and relationship between clinicians and organizational values.
· Supports the reduction of off-contract variances by increasing GPO contract participation, review of local contracts (by request), supporting a streamline contract process.
· Supports the Value Analysis Committee (VAC) and the New Technology Committee (NTC).
o Research VAC and NTC agenda topics with trial support from Education, developing request form for trials and new requests. Manages minutes and outcomes with stakeholders.
o Supports NTC by performing requested research (internal/and with Vendors), presenting data in an organized fashion to the Chair and committee, and manages minutes and communications between NTC/PLC.
· Performs other duties as assigned.
Qualifications
[Statements regarding minimum educational and experience qualifications, required proficiencies with specialized knowledge, computer proficiencies, military service, required certifications, etc.]
Education:
Bachelor’s Degree in Business or Nursing, or a combination of related experience and education
Experience:
Three years’ experience in healthcare supply chain logistics, Finance, Nursing, or related field
Certification:
N/A
Licensure:
Possession of a current and valid U.S. motor vehicle license
Skills/Knowledge:
· Advanced knowledge of Microsoft Office products
· Strong investigative skills, attention to detail and ability to manage and prioritize multiple tasks
· Solid customer service skills
· Excellent communication
· Project management skills
· Strong understanding of hospital products, equipment, implants, and service
Preferences
[Preferred attributes for the position which are not absolutely required in the minimum qualifications (i.e., multi-lingual, master’s degree)]
Education:
Master’s Degree preferred
Skills and Knowledge:
· Extensive Vizient/Captis knowledge to include periodic reporting
· WIP Report
· Contract Planning Forms/Spend Verification Forms, Question tool for CPM’s
Special Position Requirements
[Optional section: any travel, security, risk, hazard, or related special conditions which apply to the position]
· Must be willing to travel routinely within the local Kingman area
· Exposure Categories: Category III: Expected duties do not have potential for exposure to blood, body fluids or tissues
Work Requirements
[Optional section: work requirements for physical or other important issues which relate to the job]
· Ability to sit for a majority of the workday at a computer terminal
· Able to use a computer keyboard and telephone
· Ability to multi-task and handle 80-100 telephone or personal contacts daily
· Must be able to speak and hear clearly
· Must be able to write and record information in fine detail
· Occasional prolonged standing or walking
Date Staff Position Description Created / Revised:
12/19/2022