Sr. Award Analyst

Sr. Award Analyst GCAF responsibilities include but are not limited to the following: Analyze all new awards, agreements and amendments awarded to Children's National Hospital; add and update funding periods and allocations, terms and conditions, deliverables, and classification data in the CNMC grants management software. Work with other GCAF teams to resolve issues related to system maintenance, award history, and prior award setup errors. Provide supervision for the daily activities of the Award Analyst.,Minimum Education
Bachelor's Degree Business, Health Care, Public Administration or related field (Required)
Minimum Work Experience
2 years Progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services. (Required)
Functional Accountabilities
Specialized Award Setup 50%
Analyze awards/amendments for terms and conditions, deliverables requirements, and other stipulations that affect setup of awards in information system.
Identify contract types, award types, risk level, award management team assignments, and other key data points to correctly categorize award.
Serve as liaison between multiple teams to gather documentation necessary for award setup.
Work with Grants and Finance Administrators to obtain budgets for new awards and continuing years.
Responsible for maintaining information systems and official records to keep department records accurate, complete and up-to-date at all times.
Work closely with post-award analyst to resolve issues related to representation of awards in information systems.
Adhere to office policies, procedures, guidelines and processes to ensure compliance with sponsors and funding agencies.
Interact with principal investigator and other CNMC departments (such as subcontracts team) in the performance of duties.
Respond to general inquires and provides technical assistance within scope of work as needed.
Quality Control 25%
Conduct a Quality Control/Quality assurance review for each award and modifications to awards to ensure that the appropriate action is being taken; follow up with Grants Specialist or Director with any concerns.
Work with OGC teams to update incorrect awards and modification requests, using both system software and in-person meetings.
Review awards at a high level in order to prevent errors being introduced into grants management and financial software systems.
Partner with OGC staff to establish reporting systems that provide dashboard-style turnaround times as well as identifying aging awards and mods that need leadership or specialist assistance.
Using the reporting system, periodically apprise OGC leadership on award setup metrics.
General Responsibilities 25%
Ad hoc projects related to system maintenance, policy revisions, reporting
Respond to customer via telephone or email within 24 business hours.
Maintain CNMC organizational and departmental policies, procedures and best practices.
Regularly attends departmental meetings (e.g. pre-award staff, center and all-staff).
Provide regular productivity updates to Director.
Follow department resource and reference documents.
Constantly monitors turnaround time and ensures deadlines for deliverables are met.
Provides daily supervision for Award Analyst(s).
Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
Demonstrate collaborative and respectful behavior
Partner with all team members to achieve goals
Receptive to others’ ideas and opinions
Performance Improvement/Problem-solving
Contribute to a positive work environment
Demonstrate flexibility and willingness to change
Identify opportunities to improve clinical and administrative processes
Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
Use resources efficiently
Search for less costly ways of doing things
Safety
Speak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance