Talent Acquisition Assistant

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.The Talent Acquisition Assistant provides key administrative support across the Talent Acquisition function, supporting our sourcing, interviewing, hiring, and onboarding tasks. The Talent Acquisition Assistant also provides excellent customer service to: hiring managers, Talent Acquisition Team Members, and each department at San Juan Regional Medical Center.RequiredBehaviors:As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.RequiredQualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.High school diploma or equivalentAt least three (3) years of experience in a customer-facing office/administrative settingMust have basic computer skills and the ability to learn new systems quicklyProficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)Must be able to prioritize and complete multiple tasks and frequent interruptions in a pleasant and efficient mannerMust have excellent organization skillsMust have excellent oral and written communication skills, including the ability to communicate with individuals at all levels of the organization, and a commitment to consistent follow-up from beginning to endMust have excellent time management skills, with a strong focus on meeting deadlinesPreferredQualifications:Experience with WorkdayExperience in Talent Acquisition, Human Resources or a related fieldDuties and Responsibilities:Duties include but are not limited to:Assumes responsibility for administration of requisitions from the point when leaders submit an approved requisition until it has been fully processed and goes live and is assigned to the dedicated talent acquisition consultant:Utilizes a checklist to ensure all pre-work is successfully completedShows awareness of errors commonly made, and ensures errors are caught prior to requisitions going liveResponsible for scheduling interviews for Full-Time, Half-Time, Part-Time, PRN (occasional coverage workers), Graduate Clinical Professional (Registered Nurses, Physical Therapists, Occupational Therapists, Imaging Techs, etc.), and Travel Clinical Staff candidatesResponsible for administrative duties that occur once an applicant accepts a job offer. Duties include:Generating Offer LetterInitiating Sign on Bonus AgreementsInitiating Relocation AgreementsTracking signatures on all documentsUploading documents into the new employee’s Workday recordResponsible for tracking the status of all Travel Clinical Staff contracts and distributing this information to all stakeholders.Assists Onboarding Coordinator with documentation administration in high volume situations (e.g. new contract organization onboarding; mergers and acquisitions onboarding; etc.)Assists job applicants with travel and lodging accommodationsObtains completed NCO documents and scans them into WorkdayVerifies that job offers were accepted and onboarding forms were completed prior to hand off to Onboarding CoordinatorEach caregiver is responsible for implementing SJRMC’s Service Standards into their daily workSafety, Courtesy, Effectiveness, and StewardshipPhysical Demands and Environmental Work Conditions:Prolonged periods of sitting at a desk and working on a computerOccasional irregular work hours (to meet the needs of SJRMC)Must be able to lift twenty-five (25) poundsOccasional: lifting, carrying, reaching, bending, pushing, pulling, and stoopingMust be able to: talk (ordinary and conversations), hear (ordinary and conversations), and see (acuity: near and far, depth perception, and color vision)