Department Assistant-Volunteer Services

We are seeking a highly organized and detail-oriented Department Assistant to provide administrative and clerical support to department leadership and staff. This position plays a key role in ensuring efficient daily operations through scheduling, report preparation, data management, communication coordination, and customer service support. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess strong computer and communication abilities. Key Responsibilities * Provide administrative and secretarial support to department leadership. * Assist with special projects and departmental initiatives. * Prepare correspondence, reports, presentations, and other documents. * Maintain departmental records, files, and databases. * Compile and distribute reports and departmental communications. * Schedule meetings, prepare agendas, record meeting minutes, and coordinate department events. * Collect and enter data into appropriate systems. * Order and maintain office supplies. * Provide backup receptionist coverage and assist customers by answering questions and directing inquiries. * Support departmental performance monitoring and goal achievement. * Collaborate effectively with team members across the organization. Education * High school diploma or equivalent required. * Coursework in business, office administration, or related field preferred. * Secretarial school training preferred. Experience * Previous office, administrative, or clerical experience preferred. * Experience using Microsoft Office applications, including: * Word * Excel * Access * Windows-based systems Skills & Abilities * Strong typing, filing, proofreading, and data entry skills. * Excellent organizational and time management abilities. * Ability to prioritize multiple tasks and meet deadlines. * Strong verbal and written communication skills. * Ability to learn and utilize healthcare information systems and software. * Professional demeanor and commitment to customer service. Physical Requirements * Occasional standing, walking, bending, crouching, pushing/pulling, and lifting up to 30 pounds. * Continuous concentration, attention to detail, and communication responsibilities. * Primarily office-based work environment. Caring for our Team We are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes: * Health, Dental, and Vision Insurance Coverage begins on the first of the month following your hire date. * Life Insurance & Disability Coverage Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind. * Paid Time Off (PTO) A generous PTO program designed to help you recharge and maintain a healthy work-life balance. * 401(k) Retirement Plan Benefit from a robust company match to support your long-term financial goals. * Education Assistance & Tuition Reimbursement Support for your continued learning and career growth. * Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) Options to save pre-tax dollars for eligible healthcare and dependent care expenses. * Shift Differential Pay Team members working evening, night, or weekend shifts may be eligible for additional pay. Happy to Help At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.