Administrative Coordinator

Job ProfileSummary​This role focuses on providing administrative and business support to the organization in order to achieve operational goals.In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning,determinesstrategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices,allocatesresources and makes decisionsregardingpractice growth, and develops need toaccomplishthe practice's vision.An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical)operatingin a “hands on” environment.The majority oftime is spentinthe delivery of support services or activities, typically under supervision.Anexperienced levelrole that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education.  Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standardprocedures, andcommunicates information that requires some explanation or interpretation.Job OverviewThis positionprovidesadministrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program.This roleparticipatesin assessing, planning,implementingand evaluating the health services provided.Whereappropriate, new services, approaches, or expanded programs will be presented for review.This position is responsibletoeffectivelyorganize,assembleandarrangeresources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact tofacilitateprogrammatic and operational communications internally and externally. This position works cooperatively within the department and other services to create a system of quality health care according to the policies, procedures, philosophy, andobjectivesof the departments and hospital.Job DescriptionMinimum Qualifications:1.Two(2) years’administrative experience.Preferred Qualifications:1.High school diploma or equivalent.2. Five (5) years’administrative experience inhealthcaresetting.3. Bilingual.Duties and Responsibilities:Theduties and responsibilities listedbeloware intended to describe the general nature of workandare not intended to be an all-inclusive list.Other dutiesand responsibilitiesmay be assigned.1.Collaborates with leadership to continuously improve service outcomes thatimpactpatient comfort by overseeing the development and follow-through of improvement opportunities that are consistent with the hospital mission vision and scope of service statement.2.Oversees day to day functions related to service area(s) including: budget compliance/payroll, staffing, scheduling/core delivery, front desk operations, revenue capture, and prior authorization for patients as needed based on insurance coverage.3.Actsas the first level “go-to person” for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing ofcontractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.4.Works with the clinical and administrative team in developing a comprehensive workflow process within the program.Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary.5.Coordinates staffing pattern of the program based on volume and needs,providingcoverage and support as needed to ensure uninterrupted patient care and continued efficient workflows.6.Collects,analyzesand makes decisions based on data and evidence-based statistics.7.Facilitatesinter- and intra-departmental and external communication and linkages including responding to andfacilitatinginternal agency communications with community services, staff, other hospital departments, and or off-site programs.Disseminationsupdates via letters, emails, and other methods as needed.8.Conducts meetings for all providers and staff to discuss new policies and procedures and provide updates to enhance delivery of care through the program, satisfaction with service and resolution of problems.9.Assists with and assures departments compliance with ACR/JCAHO/ACOS regulatory standards.10.Participatesin Quality Improvement activities whichusedfor strategic planning purposes, preparation for accrediting bodies, quality assurance and performance improvement plans.11.Participatesin the interview process andassistsin a comprehensive orientation plan for all new employees.12.Communicates progress to the management team regularly to achieve goals are achieved.Physical Requirements:1. Frequent sitting, occasional standing or working, and lifting of 10-15lbs.2. May be exposed to dust and other typical office-like discomforts.3. Manual dexterity using fine hand manipulations for computer keyboard operation.4.Ability to see computerscreenand read reports.5.Ability to hear instructions from physicians and other clinical or nursing staff.Skills & Abilities:1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications.2. Excellent customer service skills including excellent interpersonal and telephone skills.3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.4. Strong business skills, including understanding of health careexpense, revenue, and reimbursement models and how they affect business plans.5. Ability to develop recommendations based on analysis and lead teams and drive to decisions.6. Excellent organizational skillsrequiredwith attention to detail.7. Proven administrative skills and experience.8.Ability to prioritize work and be flexible with work assignments.At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.Pay Range:$24.65 - $30.82